How to Book an Airbnb Like a Pro How to Book an Airbnb Like a Pro

How to Book an Airbnb Like a Pro

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The topic of Airbnb can be a divisive topic in the award travel community. There are travelers who swear by it, while others swear never to use it. Some people argue it's damaging to housing markets, whereas plenty of homeowners see it as a great way to generate additional revenue from their assets. Regardless of how you feel about Airbnb, everyone can agree it has revolutionized the way the world travels.

While the basics of how to book an Airbnb are similar to booking a hotel, several unique features can make all the difference between having a good or a bad experience. Since I want you to have a good experience, I've created a guide centered on these unique features to demonstrate how to maximize their value.

How to Book an Airbnb Like a Pro

How to Find and Book a Great Airbnb

Airbnb-Specific Search Criteria

The most important factor in how to find and book a suitable Airbnb is the ability to use search filters effectively. Airbnb has far too many properties available to display on a single search query. This means that, in order to see results for places you may actually want to stay, you’ll have to narrow it down by selecting the criteria that the results need to include.

The basics include those you'd expect with any hotel reservation—like general location, number of beds, and maximum occupants. But in addition to the standard criteria, Airbnb offers several unique search filters that need to be considered. You will find these under the “More filters” pop-up menu on the home screen.

  • Access to a full kitchen — Having access to a fridge and full kitchen can be one of the key differences between an Airbnb and a standard hotel.
  • Washer/dryer in unit — Most hotels charge a lot for laundry services, making this another potential benefit of booking an Airbnb instead.
  • Assigned parking spot(s) — Unlike hotels, Airbnbs may or may not have access to a designated place to park. If this is something you’ll need, it makes sense to filter for it.
  • A/C or heater — While centralized heating and air conditioning are relatively universal for hotels and Airbnbs in the U.S., this isn't always the case internationally.
  • Instant Booking vs. Host Approval — Instant Bookings give you the confidence that if you complete your booking request, your booking is confirmed instantly in your account. Conversely, if the property you’re eyeing doesn’t offer Instant Booking, your request to stay at a property will need to be approved by the host. This is an important consideration if you’re booking last-minute and don’t have time to wait for approval by the host.
  • SuperHosts — SuperHosts are some of Airbnb's most elite hosts. They’ve had a long track-record of stellar reviews and stays and have upheld some pretty stringent requirements to earn and maintain the title. This is all to say that if you book a property managed by a SuperHost, you are much more likely to have a good experience.

How to Book an Airbnb Like a Pro

Read the Reviews

You might think this would be a given, but I’m here to tell you that ignoring reviews is the most common reason people have poor experiences with Airbnb. Never—repeat NEVER—book an Airbnb until you’ve taken the time to read all of the reviews. Previous guests are usually honest about the strengths and shortcomings of a property. You don’t want to book a stay at a property unless you're completely satisfied with the reviews. 

Additionally, pay close attention to any Host responses to those reviews. Is the host open to criticism and making an effort to fix the issue? Or is the host hostile or passive-aggressive? The answer can give you great insights into whether you want to be a guest there… or not. 

Communicating with a Host

One of my favorite things about Airbnb is the fact that it encourages communication between hosts and guests. Even before booking a space, you can easily reach out to a host to discuss a property's amenities, availability, pricing issues, and any questions you might have.

Not only can this be helpful in the booking process, but it also can help make your Airbnb stay more personalized than a hotel stay. It also can open the door to some notable opportunities, particularly when it comes to negotiating a cheaper price. (I elaborate on this in the ‘Pro Tips’ section.)

There are several situations when having the ability to communicate with a host can be helpful:

  1. Requesting property specifics that are missing from a listing page
  2. Requesting or receiving check-in/check-out details
  3. Communicating issues or questions during a stay
  4. Seeking help with any problems post-checkout

A good host will always make an effort to respond to messages quickly and concisely. If any experience with a prospective host points to the contrary, you may want to consider a different property.

Maximize Earnings

Now analysis of how to book on Airbnb should overlook how to earn points during the booking. While Airbnb doesn't currently offer a loyalty program, you can still earn a ton of points on stays. Here are some of the best methods to maximize your purchase:

  1. Travel Spending — The most straightforward way to earn points for an Airbnb stay is by using a credit card optimized for travel purchases. Some of our favorite options include the Ink Business Preferred® Credit Card (3X points on travel), the American Express® Green Card (3X points on travel), and the Chase Sapphire Preferred® Card (2X points on travel).
  2. Ink Business Cash® Credit Card One of the best methods to maximize Airbnb spending is by purchasing Airbnb e-gift cards at using your Ink Cash card (or the discontinued Ink Plus® Business Credit Card and Ink Bold Business Charge Card). The Ink Cash earns 5X Ultimate Rewards points (or 5% cash back) per dollar on the first $25k spent annually at office supply stores. Airbnb e-gift cards are delivered via email within 24 business hours after purchase and can immediately be added to your Airbnb profile under the “gift card” section. 
  3. United Mileage Plus X App — The United MPX app (Apple / Android) sells Airbnb E-gift cards, and they currently award 2 United Miles per $1 spent on the purchase. This is in addition to any credit card earnings.
  4. British Airways / Delta / Qantas Portal Bonus — Each of these airlines offers an Airbnb booking portal that awards bonus miles if you book your stay through them. The booking portals can be found here: British Airways (2X Avios), Delta (1X SkyMiles), Qantas (1X Points). British Airways’ portal currently pays out the best at 2 Avios per dollar spent on your booking. 
  5. Discounted Gift Cards — Several vendors regularly sell Airbnb gift cards for up to 10–15% off, including Amazon, PayPal Digital Gifts, and GiftCardMall. You can also purchase second-hand Airbnb gift cards through Raise, where they regularly offer savings of between 2-5%. 

Like any other online purchase, the best strategy often involves stacking several methods per transaction. For instance, let’s say I want to book a $1,500 Airbnb. I could first use my Ink Cash card to purchase $1,500 in Airbnb E-Gift Cards from Once I’ve received and loaded them onto my Airbnb profile, I could then utilize the British Airways Airbnb portal to book the property I'd already found.

This strategy would result in earning 7,500 Chase Ultimate Rewards Points + 3,000 British Airways Avios on one booking. With my baseline value of Ultimate Rewards points and Avios at 1.7¢ and 1.4¢ a piece, respectively, that would represent a whopping 11.3% return on my purchase.

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  • 1% cash back on all other card purchases with no limit to the amount you can earn

Using Gift Cards on Airbnb

When using gift cards for Airbnb bookings, there are a few things to keep in mind:

  1. You can’t make your booking until you’ve loaded all of your Airbnb gift cards to your Airbnb profile Airbnb doesn’t allow you to change your payment method once a booking has been made. If you intend to pay the full price of the reservation with gift cards, you'll need to have them loaded into your account before booking the property. 
  2. You can’t use gift cards to pay for any booking of 28 days or longer — Any reservation of 28 days or more has to be paid with a credit card.
  3. Use a card with travel insurance to cover at least a portion of the bill — I usually buy enough gift cards to cover all but $5 or so of the total price. I’ll then cover the remainder with my Chase Sapphire Reserve® to take advantage of the travel protection benefits it provides.
On a desktop, this is where you can add gift cards to your profile.

Protect Your Guest Rating

An important–yet often overlooked–aspect of the Airbnb platform is the ability for Hosts and Guests to review each other after every stay. As a Guest, this adds a new element compared to a hotel stay. Now you have a more present obligation to be a responsible and courteous guest, since poor reviews make it more likely you'll get rejected for future booking requests.

The best way to preserve your guest rating is by viewing every stay from the Host’s perspective. What would you want from a guest that you were hosting in your property? Here are a few suggestions to get you started:

  1. Ask your host’s input on the check-in and check-out procedures if they don’t preemptively share it. Showing your host that you care about their protocol is an easy way to get on their good side.
  2. Take care of the property. This one should be common sense, but you’d be surprised at how many horror stories Airbnb hosts can share about guests breaking furniture, leaving stains on upholstery, and even stealing property.
  3. Communicate any issues with your stay promptly, honestly, and clearly. Problems can happen with any kind of stay. You give the host the best chance to quickly and efficiently deal with it if you share these issues immediately.
  4. Review the host's rules clearly. Different neighborhoods can have different rules, and the host should have listed rules about the property. Ensure you read these and follow them clearly. Not doing so can affect your rating and even create fines from the city against the property owner.

Pro Tips

You can (and should) bargain for your Airbnb’s price.

You can communicate with a host before making a reservation. This ability means that—depending on your comfort level—you can bargain for a better price. This is especially effective for stays booked VERY last minute.

For instance, if you’re going through properties that are available for a same-day or next-day arrival, they're likely to sit empty if you don't book them. No host wants their properties to be sitting empty. Make a reasonable offer, and if it works for the host, you might get yourself a great deal. This also works well for stays of a week or longer, where a lot of hosts will offer discounts for extended bookings.

This is how you contact a host before booking a property.

Use Google Maps to pinpoint a property’s address.

As you learn how to book Airbnb properties, you'll notice a quirk. For a lot of listings, you won’t know the exact address of a property until after you’ve booked it. Depending on what kind of trip you’ll be on, this may or may not matter.

Either way, there’s a trick to finding an Airbnb's address, assuming that the listing page has a picture of the outside of the property. Use Google Maps’ “street view” mode to peruse the neighborhood of the listing. This process is a little time consuming, but it can save you when you needed to confirm that a property is within walking distance of a specific point of interest.

This little guy is how you enter ‘street view' in the desktop version of Google Maps. Can anybody name this city?

Always book with SuperHosts (with a few exceptions).

SuperHost (and Airbnb Plus / Airbnb Luxe) properties are typically your safest bets for a great experience. For the vast majority of your stays, you should stick with these properties.

With that said, there are a lot of great hosts that simply haven’t managed to earn the “SuperHost” title yet. If you are not averse to a little adventure, some Hosts will offer fantastic discounts on their properties for the first few people to book them. Since they need to raise their review counts to list higher on Airbnb’s search results, they’ll often offer 15-20% off. (This is also true for SuperHosts with a new addition to the collection of properties they manage.)

Use Neighborhood Scout to scope out an Airbnb’s neighborhood before booking.

As Airbnbs are typically private properties, they tend to be located in more residential areas than hotels. If you’re having doubts about the neighborhood that an Airbnb is located in, you can search that neighborhood at Neighborhood Scout. They’ll give you all kinds of useful information about the area.

Read between the lines on common Airbnb descriptor words.

As you learn how to book on Airbnb, you'll notice that listings tend to use a vocabulary of code words to describe their spaces. It’s pretty hilarious once you start to see the pattern. Some of these code words include:

  • cozy or quaint = small
  • up and coming = rough-er neighborhood
  • comfortable = worn-in
  • trendy = (who knows?!)

Anyway, be on the lookout for these ambiguous descriptors and try to read between the lines.

Beware of multiple properties with the same photos.

Corporate Airbnbs have become more common recently, and you’ll often find that the company (host) managing these spaces will use the same photos with generic furniture for several listings. I try to avoid these listings. I don’t feel comfortable booking some place where the images aren’t the EXACT space I'm staying in. 

Always use a credit card with travel insurance.

With credit cards providing free travel insurance, even paying a fraction of the bill on the card can activate the coverage. For this reason, I always use my Chase Sapphire Reserve® to pay for part of every Airbnb.

How to Book an Airbnb Like a Pro
Beautiful Airbnb cabin in Iceland.

Cancellations and Refunds

Airbnb hosts can set cancellation policies, and these vary from very friendly to really strict. Since these can vary, it's worth understanding how to find the cancellation policy. Airbnb has a guide to finding this information, pointing out how to find it before booking, after booking but before check-in, in extenuating circumstances, or if you're the host and need to cancel.

If you cancel before check-in, you should receive a refund on any applicable cleaning fees, plus eligible refund amounts depending on the host's policy. Airbnb also charges a service fee (rates vary) that you will pay when confirming a reservation. If you cancel before check-in, this fee is refundable. Airbnb says so here. However, data points show that Airbnb will only refund this fee 3 times in a rolling 12-month period. Also, you typically need to ask for this fee to be refunded. It's not always automatic.

Final Thoughts

Traveling can be intimidating enough on its own. One of the perks of booking a hotel is that it can provide consistency. Where Airbnb shines, however, is how it can offer other valuable traits for your trip, like unique experiences and interactions with locals. Both options have a place, depending on the circumstances of your travel.

There is an unmistakable learning curve to learning how to book Airbnb. However, if you’re willing to put some effort into the process, the payout can be a unique, personalized, and unforgettable travel experience. Whether you’re looking to save money or have a memorable experience, Airbnb might be exactly what your vacation needs.

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  • Does the Citi Premier CC earn at AirBnB or VRBO?

  • Maria Elena Fleckenstein says:

    Thank you for this post and information. I had bad experiences with Airbnb in the past, twice I got my reservation cancelled by the owner / host and got a reimburse, but due conversion rates, I received much less money than what I’ve paid originally. Good to have this information and tips! Thanks.

  • Miguel Angel Baltanas says:

    Till last year I owned an appartment in Mallorca and thanks to AirBnb was able to keep it booked all year round with no hassle.
    Cheers to AwardWallet for advising both, owners and vacationers, about the many conveniences of this system.

  • This is useful, but I think you really need to include a section on cancellation policy. This is a big deal for many people, especially in these uncertain times. And also in this section discuss Air BnB’s “3 times per year” policy to get your service fee back. I found out the hard way about this…

  • Good blog post.

  • Wow, what a thorough write up! I am going to be booking an airbnb for the first time in the next couple months, and this will be quite helpful. I didn’t realize you could negotiate the price with a host. I wonder if we’ll have any luck negotiating down a month long rental that already has a discounted monthly price. Has anyone done this?

    • I haven’t personally done it yet, but I’ve heard from plenty of other travelers that have. Definitely falls in the “can’t hurt to ask” camp.

  • Christopher Anderson says:

    “This strategy would result in earning 7,500 Chase Ultimate Rewards Points + 4,500 British Airways Avios on one booking.”

    I think you mean 3,000 British Airways Avios as the British Airways Portal Bonus is only 2x which you also mentioned in the article.

    • Thanks for the catch. The rate was previously 3x and we forgot to update the math in this section. I’ve done so now. Thanks!

  • One thing to look for in reviews is something like “the apartment is as pictured”. I learned this with my first trip using Airbnb. Somehow I got the idea that the host would declutter the apartment before I arrived. It wasn’t dirty, but it did look lived in – just like the pictures. So far I have found every apartment as clean or cluttered or dirty etc as the pictures are.

    If something is VERY important ask the host about it even if it seems like the apartment has it. For example, because of some health problems I need to get the the bathroom several times a night and I have a balance problem. I was ok with old European stairs getting to the apartment and in the apartment, but it was important to me that I wasn’t climbing rickety stair several times a night in the dark so I wanted the toilet on the same level as the bedroom. One apartment list a “cozy” bedroom and bathroom on the same level, but it wasn’t until arrived that I found that while the sink and the shower were right next to the bedroom, I would have to go down those old stairs to the toilet.

  • The times I tried to book an Airbnb I had the following issues:
    A) Could not tell exactly where the property I would be staying was located. So could not plan trip schedule around a location.
    B) Hosts would have a list of confusing advance requirements, and no way to be sure of being allowed to cancel up until 5 pm or so day of arrival, especially if we should arrive and not be pleased with the property, since for health reasons my family has to be prepared to cancel up to the last minute, including if there is an issue with the property that we had not considered.

    I will concede that maybe I just have had more difficulty figuring out how to use Airbnb than other people, and have had similar issues with Alaska Airlines Hotels and some other booking sites, but I usually find properties without these issues on VRBO and and certain major hotel booking sites. So I just don’t bother to try Airbnb any more.